The Pro Forma invoices in Acumatica can be corrected when they have the Closed status. They can also be corrected even if the corresponding created AR document for this pro forma invoice has been released.
In order to make corrections in the Pro Forma invoices, we will adjust the amounts and then release the pro forma invoices. We will then release the credit memo created to reverse the previous AR invoices and the release new AR invoice that is created for this pro forma invoice. And at last, we will generate the AIA report for the newly created pro forma invoice and hence verify the corrected amounts.
Use Case: Let’s suppose that a project manager has created a project to track the progress to control the revenues and expenses. Further suppose that the manager notices that a mistake has been made in one of the lines in the first pro forma invoice. The total of the pro forma invoice is 7,219,630.64 but it should be 7,019,630.64. The project manager reviewed the invoices and found out the following corrections are to be made:
the Amount to Invoice in the line with the cost code 02-000 and the project task 02 is 1,447,348.00 but it should be 1,247,348.00.
The steps are mentioned below:
or under Construction menu head on to the Profiles section and select Projects.
in the Summary area make sure the total now changes to 7,019,630.64.
Hence, in this way the correction of amounts in the Pro Forma Invoices are made & the AIA Reports are updated.
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